11 Sep 2006 - Minutes of the first PTA meeting Autumn 1
Bedgrove Infant School Parent Teacher Association
(Registered Charity Number 1075788)
1. Apologies
Rosemary Hobson (RH), Gary Holmes (GH), Linda Gill (LG),
2. Welcome
CC welcomes the committee especially the potential new members:
? WS, DR & AC
3. Matters arising from last meeting
McMillan Coffee Morning planned for 29th September moved to 28th September as Creche Room in use on 29th. CT to put up signs week before advertising coffee morning. CT & LR to bake cakes.
Disco was a huge success. Miss Shelton & Mr Grace did a fantastic job. BC to ask them if they will do the Christmas Discos.
4. Report from the Chair
During the School Year 2005 - 2006 £11588 was donated to the school which purchased roamers, visualisers, b-bots, commemorative coins & further ICT equipment. CC thanked all parents for their time and help at all the events.
5. Treasurers Report
See spreadsheets attached. These figures do not include matchfunding. We have £1500 from HBOS, £1000 from AN and £250-£500 from Sainsbury?s in the pipeline. HC to email Robert Knock to ascertain the positive of his application.
HC noted that administration and sundry expenditure are gradually increasing but also mentioned that the purchase of our tombola is included in this years sundry total.
HC stated that Bag2School latest cheque also not included as received today. Amount for last collection £155
HC advised that accounts need auditing and asked if the Committee thought is was appropriate for one of her acquaintances to audit the accounts as she would not charge. The Committee agreed that this was acceptable.
HC to speak to Cath Rundle (CR) to enquire if the PTA should pay VAT.
HC to update the Charities Commission with the information relating to our Standing Committee
HC also stated that she will submit last years accounts in the appropriate time period which is by June 2007
HC stated that we have an unpaid invoice from the school for £11980.40 for ICT equipment requested from this years fundraising & asked BC if we should carry the invoice over to this year. BC stated that we shouldn?t but instead the school would like the PTA to purchase 2 large shelters, matting for 2 grass areas so they can be used in Winter, a Physical Tyre Adventure Park which can accommodate 30 children at a time and lastly seating and backdrops for Year 2. All of which will total approximately £11,000.
6. Report from Standing Committee
CC reiterated that as SK had stood down as Vice Chair at the end of last term we needed a replacement. AL offered to fill position. Nominated by HC and seconded by SK
CC also asked BC?s opinion on the PTA positioning small plaques by equipment donated by the PTA, so that parents and visitors would know how the items were purchased. BC had no objections and welcomed the idea.
LR to contact a friend regarding purchasing plaques and HC to speak to CR who also has a contact that makes plaques.
7. Re-election of the Standing Committee
CC, CT & HC nominated by SK. CC, CT & HC seconded by AL
8. Re-election of Year Reps
? JV ? F1
? SP ? F2
? AL ? Y1
? CJ ? Y2 except Wednesdays when CC or CT will empty
BC reiterated that Year Reps children can not empty the boxes, they can only accompany their parents to the class rooms
SR to make 3 boxes to enable all F2 classes to have their own boxes.
9. Fundraising for Forthcoming Year
28th September 2006 ? McMillan Coffee Morning
6th October 2006 ? Quiz Night
? SK to ask her husband ASAP if he can run the bar again as he has got a personal license. CT needs to wait for answer before sending out flyer as it mentions ?licensed bar?
? HC to make enquiries about a Standing Committee member applying for a personal license, how much it would cost/entail
13th October 2006 ? Indulgence Evening
20th October 2006 ? Hot Dog Day
? SK to try and obtain some more platters
2nd November 2006 ? Bag2School
? HC to give AL Bag2School flyer for information and AL to draw up an additional flyer so that some bags can be delivered to PTA members neighbours
24th November 2006 ? Christmas Evening Fayre
? 5pm ? 8pm
12th December 2006 ? School Discos
9th March 2007 ? Bag2School
13th May 2007 ? Ice-Skating
7th July 2007 ? Summer Fun Day
10. AOB
CC to add a brief glossary of terms on to her next Newsletter explaining to Parents new to the School who the PTA are, location of PTA Notice Board and also the meaning of Hot Dog Day, Jam Jars etc
Quiz Night Sub-Committee ? CC, CT, SR, LR, AL, HC, DC, JR. Meeting to be held a HC house at 8pm on 18th September 2006
Indulgence Evening Sub-Committee ? CC, CT, SR, AL, HC, MB. Meeting to be held at HC house on 18th September after Quiz Night Meeting has finished.
Christmas Evening Fayre Sub-Committee ? CC, CT, SR, JV, LR, SK, AL, HC, DR, AC, MB, JR, WS and Mrs Longmate. Meeting to be held at HC house at 8pm on 25th September 2006-09-12
David Elliott, Elaine Stanley & Pei Harper have all resigned from the PTA. We would like to thank them for their dedication and all their hard work.
11. Date of Next Meeting
30th October 2006 at 8pm in the Creche Room
(Registered Charity Number 1075788)
1. Apologies
Rosemary Hobson (RH), Gary Holmes (GH), Linda Gill (LG),
2. Welcome
CC welcomes the committee especially the potential new members:
? WS, DR & AC
3. Matters arising from last meeting
McMillan Coffee Morning planned for 29th September moved to 28th September as Creche Room in use on 29th. CT to put up signs week before advertising coffee morning. CT & LR to bake cakes.
Disco was a huge success. Miss Shelton & Mr Grace did a fantastic job. BC to ask them if they will do the Christmas Discos.
4. Report from the Chair
During the School Year 2005 - 2006 £11588 was donated to the school which purchased roamers, visualisers, b-bots, commemorative coins & further ICT equipment. CC thanked all parents for their time and help at all the events.
5. Treasurers Report
See spreadsheets attached. These figures do not include matchfunding. We have £1500 from HBOS, £1000 from AN and £250-£500 from Sainsbury?s in the pipeline. HC to email Robert Knock to ascertain the positive of his application.
HC noted that administration and sundry expenditure are gradually increasing but also mentioned that the purchase of our tombola is included in this years sundry total.
HC stated that Bag2School latest cheque also not included as received today. Amount for last collection £155
HC advised that accounts need auditing and asked if the Committee thought is was appropriate for one of her acquaintances to audit the accounts as she would not charge. The Committee agreed that this was acceptable.
HC to speak to Cath Rundle (CR) to enquire if the PTA should pay VAT.
HC to update the Charities Commission with the information relating to our Standing Committee
HC also stated that she will submit last years accounts in the appropriate time period which is by June 2007
HC stated that we have an unpaid invoice from the school for £11980.40 for ICT equipment requested from this years fundraising & asked BC if we should carry the invoice over to this year. BC stated that we shouldn?t but instead the school would like the PTA to purchase 2 large shelters, matting for 2 grass areas so they can be used in Winter, a Physical Tyre Adventure Park which can accommodate 30 children at a time and lastly seating and backdrops for Year 2. All of which will total approximately £11,000.
6. Report from Standing Committee
CC reiterated that as SK had stood down as Vice Chair at the end of last term we needed a replacement. AL offered to fill position. Nominated by HC and seconded by SK
CC also asked BC?s opinion on the PTA positioning small plaques by equipment donated by the PTA, so that parents and visitors would know how the items were purchased. BC had no objections and welcomed the idea.
LR to contact a friend regarding purchasing plaques and HC to speak to CR who also has a contact that makes plaques.
7. Re-election of the Standing Committee
CC, CT & HC nominated by SK. CC, CT & HC seconded by AL
8. Re-election of Year Reps
? JV ? F1
? SP ? F2
? AL ? Y1
? CJ ? Y2 except Wednesdays when CC or CT will empty
BC reiterated that Year Reps children can not empty the boxes, they can only accompany their parents to the class rooms
SR to make 3 boxes to enable all F2 classes to have their own boxes.
9. Fundraising for Forthcoming Year
28th September 2006 ? McMillan Coffee Morning
6th October 2006 ? Quiz Night
? SK to ask her husband ASAP if he can run the bar again as he has got a personal license. CT needs to wait for answer before sending out flyer as it mentions ?licensed bar?
? HC to make enquiries about a Standing Committee member applying for a personal license, how much it would cost/entail
13th October 2006 ? Indulgence Evening
20th October 2006 ? Hot Dog Day
? SK to try and obtain some more platters
2nd November 2006 ? Bag2School
? HC to give AL Bag2School flyer for information and AL to draw up an additional flyer so that some bags can be delivered to PTA members neighbours
24th November 2006 ? Christmas Evening Fayre
? 5pm ? 8pm
12th December 2006 ? School Discos
9th March 2007 ? Bag2School
13th May 2007 ? Ice-Skating
7th July 2007 ? Summer Fun Day
10. AOB
CC to add a brief glossary of terms on to her next Newsletter explaining to Parents new to the School who the PTA are, location of PTA Notice Board and also the meaning of Hot Dog Day, Jam Jars etc
Quiz Night Sub-Committee ? CC, CT, SR, LR, AL, HC, DC, JR. Meeting to be held a HC house at 8pm on 18th September 2006
Indulgence Evening Sub-Committee ? CC, CT, SR, AL, HC, MB. Meeting to be held at HC house on 18th September after Quiz Night Meeting has finished.
Christmas Evening Fayre Sub-Committee ? CC, CT, SR, JV, LR, SK, AL, HC, DR, AC, MB, JR, WS and Mrs Longmate. Meeting to be held at HC house at 8pm on 25th September 2006-09-12
David Elliott, Elaine Stanley & Pei Harper have all resigned from the PTA. We would like to thank them for their dedication and all their hard work.
11. Date of Next Meeting
30th October 2006 at 8pm in the Creche Room